Axis Gatepass contains a comprehensive module for Returnable & nonreturnable Material outward gatepass (RGP, NRGP) workflow. Following are salient features of this module.
- Users can create a Material outward request
- Based on the approval policy, a custom approval-workflow can be defined.
- As soon as a Material outward request is entered in the system email alerts are sent to the approvers. Approvers can “Approve” or “Reject” an outward request.
- Once an outward request is approved as per the defined workflow, the outward request is seen at the security gate.
- A physical, barcoded Material Gatepass can be printed, if required. This outward Gatepass can be given to the vendor and can accompany the goods on return.
- Security at gate can inspect, scrutinize and verify the Material leaving the premises with quantities, serial numbers and specifications mentioned in the Gatepass.
- Photographs of the material & vendor can be stored with the outward transaction.
- Photo id and Vehicle details of the vendor/carrier can be stored with the transaction.
- Barcode stickers can be affixed on the material going out for easy identification on return.
- The material is considered to be outward only after approval by gate security.
- For returnable materials a pending log is maintained.
- Before the expected day of return – email alerts can be sent to vendor, initiator and security.
- When the returnable goods arrive back at the security gate, security person can scan the barcode on the Gatepass or the material to open the Transaction and marks the inward of returnable item.
- An alert is again sent to the initiator informing about the arrival of returnable material.
- Initiator can complete the full RGP cycle by flagging-off “Material Received”.
- Multiple MIS reports like Outward register and pending Returns are available.
- User defined fields are available.
- Custom outward Gatepass designer is available.
